What are "particular meetings"?

Particular meetings refer to specific or individual gatherings or discussions that are focused on a specific topic, issue, or purpose. These meetings are often organized to address a particular concern, make decisions, or provide updates on a specific project or initiative. They may involve a select group of individuals who have a vested interest or expertise in the topic being discussed.

Particular meetings are meetings held by a company's shareholders to address specific issues or matters that require their approval or input. Unlike annual general meetings (AGMs), which are held at least once a year, particular meetings are convened as and when needed.

Purpose of Particular Meetings:

- To approve specific transactions, such as mergers, acquisitions, or significant asset sales.
- To issue or redeem shares.
- To amend the company's bylaws or articles of incorporation.
- To approve executive compensation packages.
- To consider and vote on proposals submitted by shareholders or the Board of Directors.
- To address specific shareholder concerns or grievances.

Key Features of Particular Meetings:

- Advance Notice: Shareholders must be given reasonable advance notice of the meeting, typically 10-30 days.
- Agenda and Materials: The notice should include the agenda and any relevant materials, such as financial statements or proposed resolutions.
- Shareholder Attendance: Shareholders have the right to attend and participate in particular meetings.
- Voting: Resolutions are typically passed by a majority vote of shareholders present and voting.
- Quorum: A quorum, which is a minimum number of shareholders required to be present, must be met for the meeting to be valid.

Specific Examples of Particular Meetings:

- Special meeting of shareholders: Called for a specific purpose, such as approving a merger or issuing new shares.
- Shareholders' advisory meeting: Convened to discuss company performance, strategy, or other matters but without taking formal votes.
- Extraordinary general meeting (EGM): A special meeting of shareholders held outside the typical annual cycle.

Importance of Particular Meetings:

- They provide shareholders an opportunity to express their views and vote on important company matters.
- They help ensure transparency and accountability in corporate decision-making.
- They allow shareholders to hold the Board of Directors accountable for their actions.