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Jan 25
The documents used to record goods request typically include:
1. Purchase Requisition: This document is prepared by the requesting department or individual to formally request the purchase of goods. It includes details such as the description of the goods, quantity required, delivery date, and any specific requirements.
2. Purchase Order: Once the purchase requisition is approved, a purchase order is generated. This document is sent to the supplier and serves as a legally binding agreement for the purchase of goods. It includes information such as the supplier's details, item description, quantity, price, delivery terms, and payment terms.
3. Goods Receipt Note (GRN): When the goods are received, a GRN is prepared to acknowledge the receipt of goods. It includes details such as the date of receipt, supplier details, item description, quantity received, and any discrepancies or damages noted during the inspection.
4. Delivery Challan: This document is prepared by the supplier and accompanies the goods during transportation. It includes details such as the supplier's name, buyer's name, item description, quantity, and any special instructions for delivery.
5. Invoice: After the goods are delivered, the supplier issues an invoice to request payment. It includes details such as the supplier's name, buyer's name, item description, quantity, unit price, total amount, and any applicable taxes or discounts.
6. Requisition Approval: This document is used to record the approval of the purchase requisition by the authorized personnel. It includes details such as the date of approval, the name of the approving authority, and any comments or notes related to the approval.
These documents collectively provide a comprehensive record of the goods request process, from the initial request to the final receipt and payment. They help ensure transparency, accountability, and proper documentation of all transactions related to the procurement of goods.
1. Purchase Requisition: This document is prepared by the requesting department or individual to formally request the purchase of goods. It includes details such as the description of the goods, quantity required, delivery date, and any specific requirements.
2. Purchase Order: Once the purchase requisition is approved, a purchase order is generated. This document is sent to the supplier and serves as a legally binding agreement for the purchase of goods. It includes information such as the supplier's details, item description, quantity, price, delivery terms, and payment terms.
3. Goods Receipt Note (GRN): When the goods are received, a GRN is prepared to acknowledge the receipt of goods. It includes details such as the date of receipt, supplier details, item description, quantity received, and any discrepancies or damages noted during the inspection.
4. Delivery Challan: This document is prepared by the supplier and accompanies the goods during transportation. It includes details such as the supplier's name, buyer's name, item description, quantity, and any special instructions for delivery.
5. Invoice: After the goods are delivered, the supplier issues an invoice to request payment. It includes details such as the supplier's name, buyer's name, item description, quantity, unit price, total amount, and any applicable taxes or discounts.
6. Requisition Approval: This document is used to record the approval of the purchase requisition by the authorized personnel. It includes details such as the date of approval, the name of the approving authority, and any comments or notes related to the approval.
These documents collectively provide a comprehensive record of the goods request process, from the initial request to the final receipt and payment. They help ensure transparency, accountability, and proper documentation of all transactions related to the procurement of goods.
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