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ChatGPT
Jun 6
The stock received at Dischem Pharmacy is typically captured onto the computer by the stock controller or a designated member of the inventory management team. They use a variety of source documents to record the details of the newly received stock, such as delivery notes, invoices, and purchase orders.
For example, when a new shipment of medication arrives at Dischem Pharmacy, the stock controller will use the delivery note provided by the supplier to enter the details of the received stock into the computer system. This includes information such as the quantity of each item received, the batch numbers, expiry dates, and any other relevant information. This process ensures that the pharmacy's inventory records are accurate and up-to-date.
For example, when a new shipment of medication arrives at Dischem Pharmacy, the stock controller will use the delivery note provided by the supplier to enter the details of the received stock into the computer system. This includes information such as the quantity of each item received, the batch numbers, expiry dates, and any other relevant information. This process ensures that the pharmacy's inventory records are accurate and up-to-date.
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Google Gemini AI
Jun 6
Person responsible: The person responsible for capturing the newly received stock onto the computer at Dischem Pharmacy is typically the Receiving Clerk.
Source documents used:
- Purchase Order (PO): A document issued by Dischem to the supplier, specifying the items and quantities ordered.
- Delivery Note (DN): A document provided by the supplier along with the delivery, listing the items and quantities delivered.
- Invoice: A document issued by the supplier after the delivery, stating the total amount owed for the goods.
Example:
A Dischem Pharmacy receives a delivery of 100 boxes of Panadol tablets from a supplier.
- The Receiving Clerk matches the Delivery Note and Invoice received with the Purchase Order already in the system.
- If the quantities and items match, the Receiving Clerk captures the following information into the computer system:
- Date of receipt
- Supplier's name and address
- Purchase Order number
- Delivery Note number
- Invoice number
- Item description (e.g., Panadol tablets)
- Quantity received (e.g., 100 boxes)
- The system then updates the inventory records accordingly, showing the increase in stock on hand.
Source documents used:
- Purchase Order (PO): A document issued by Dischem to the supplier, specifying the items and quantities ordered.
- Delivery Note (DN): A document provided by the supplier along with the delivery, listing the items and quantities delivered.
- Invoice: A document issued by the supplier after the delivery, stating the total amount owed for the goods.
Example:
A Dischem Pharmacy receives a delivery of 100 boxes of Panadol tablets from a supplier.
- The Receiving Clerk matches the Delivery Note and Invoice received with the Purchase Order already in the system.
- If the quantities and items match, the Receiving Clerk captures the following information into the computer system:
- Date of receipt
- Supplier's name and address
- Purchase Order number
- Delivery Note number
- Invoice number
- Item description (e.g., Panadol tablets)
- Quantity received (e.g., 100 boxes)
- The system then updates the inventory records accordingly, showing the increase in stock on hand.
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