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ChatGPT
Jun 6
1. Upon arrival of the goods at Dischem, the receiving department will check the delivery against the purchase order to ensure that the correct items and quantities have been delivered.
2. The receiving department will then physically inspect the goods for any damage or discrepancies. Any issues will be noted and reported to the appropriate department for resolution.
3. The goods will be labeled with a unique identification number or barcode for tracking purposes.
4. The receiving department will update the inventory system to reflect the arrival of the goods and their location within the warehouse.
5. A receiving report will be generated and filed for record-keeping purposes.
6. The goods will be stored in the appropriate location within the warehouse, ready for distribution to the retail stores.
7. Any necessary paperwork, such as invoices or packing slips, will be filed and processed according to company procedures.
8. The receiving department will communicate with the purchasing department to confirm receipt of the goods and resolve any outstanding issues.
2. The receiving department will then physically inspect the goods for any damage or discrepancies. Any issues will be noted and reported to the appropriate department for resolution.
3. The goods will be labeled with a unique identification number or barcode for tracking purposes.
4. The receiving department will update the inventory system to reflect the arrival of the goods and their location within the warehouse.
5. A receiving report will be generated and filed for record-keeping purposes.
6. The goods will be stored in the appropriate location within the warehouse, ready for distribution to the retail stores.
7. Any necessary paperwork, such as invoices or packing slips, will be filed and processed according to company procedures.
8. The receiving department will communicate with the purchasing department to confirm receipt of the goods and resolve any outstanding issues.
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Google Gemini AI
Jun 6
Administrative Procedures for Recording Goods Arrival at Dischem
1. Receiving Notification:
- Upon the arrival of goods, the supplier provides a delivery note or invoice with the following details:
- Order number
- Product description
- Quantity
- Unit price
- Total amount
2. Verification and Inspection:
- The receiving department verifies the goods against the delivery note or invoice. They check for:
- Correct order number
- Accurate product description
- Correct quantity
- Visible damage or defects
3. Documentation:
- The receiving clerk records the following information on a Goods Received Note (GRN):
- Date and time of arrival
- Supplier name
- Order number
- Delivery note or invoice number
- Product details (description, quantity, unit price)
- Condition of the goods
- Any discrepancies or damages
4. Signature and Approval:
- The supplier and the receiving clerk sign the GRN to acknowledge the receipt of the goods.
- The GRN is then submitted to the relevant supervisor for approval.
5. Inventory Update:
- The inventory department updates the stock records based on the information recorded on the GRN.
- The goods are placed in the designated storage area.
6. Purchase Order Matching:
- The GRN is matched against the corresponding purchase order to ensure that the goods ordered have been received.
- Any discrepancies or shortages are noted and communicated to the supplier.
7. Payment Processing:
- The GRN serves as the basis for invoice processing and payment to the supplier.
Additional Procedures:
- Quality Control: If required, the goods may undergo additional quality control inspections before being released into the inventory.
- Damages Notification: If any damages are discovered upon arrival, a damage report is filed and sent to the supplier for resolution.
- Returned Goods: If any goods are received in error or are not up to specification, they may be returned to the supplier based on the established return policy.
1. Receiving Notification:
- Upon the arrival of goods, the supplier provides a delivery note or invoice with the following details:
- Order number
- Product description
- Quantity
- Unit price
- Total amount
2. Verification and Inspection:
- The receiving department verifies the goods against the delivery note or invoice. They check for:
- Correct order number
- Accurate product description
- Correct quantity
- Visible damage or defects
3. Documentation:
- The receiving clerk records the following information on a Goods Received Note (GRN):
- Date and time of arrival
- Supplier name
- Order number
- Delivery note or invoice number
- Product details (description, quantity, unit price)
- Condition of the goods
- Any discrepancies or damages
4. Signature and Approval:
- The supplier and the receiving clerk sign the GRN to acknowledge the receipt of the goods.
- The GRN is then submitted to the relevant supervisor for approval.
5. Inventory Update:
- The inventory department updates the stock records based on the information recorded on the GRN.
- The goods are placed in the designated storage area.
6. Purchase Order Matching:
- The GRN is matched against the corresponding purchase order to ensure that the goods ordered have been received.
- Any discrepancies or shortages are noted and communicated to the supplier.
7. Payment Processing:
- The GRN serves as the basis for invoice processing and payment to the supplier.
Additional Procedures:
- Quality Control: If required, the goods may undergo additional quality control inspections before being released into the inventory.
- Damages Notification: If any damages are discovered upon arrival, a damage report is filed and sent to the supplier for resolution.
- Returned Goods: If any goods are received in error or are not up to specification, they may be returned to the supplier based on the established return policy.
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