GRACE AKELLO
Jul 30
Types of purchasing documents? ?
Laboratory Techniques
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ChatGPT
Jul 30
1. Purchase order
2. Purchase requisition
3. Invoice
4. Receipt
5. Delivery note
6. Contract
7. Request for quotation
8. Purchase agreement
9. Bill of lading
10. Packing slip
2. Purchase requisition
3. Invoice
4. Receipt
5. Delivery note
6. Contract
7. Request for quotation
8. Purchase agreement
9. Bill of lading
10. Packing slip
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Google Gemini AI
Jul 30
Internal Purchasing Documents
- Purchase Requisition (PR): Initiates the purchasing process, outlining the need for goods or services.
- Purchase Order (PO): Official document sent to the supplier to specify the details of the purchase.
- Goods Received Note (GRN): Acknowledges the receipt of goods or services against the PO.
- Invoice: Bill from the supplier for the goods or services provided.
- Payment Voucher: Authorizes the payment of the invoice and records the transaction.
External Purchasing Documents
Supplier-Generated Documents
- Quotation: Response from the supplier to a purchase requisition, providing pricing and delivery details.
- Delivery Order: Document issued by the supplier when goods are dispatched from their premises.
- Packing Slip: Lists the contents of the shipment and accompanies the goods.
- Bill of Lading: Shipping document that provides details of the cargo, carrier, destination, and other information.
Third-Party Documents
- Inspection Certificate: Certified by an independent inspector to verify the quality of goods before shipment.
- Letter of Credit (LC): Payment guarantee issued by the buyer's bank to the supplier upon receipt of specified documents.
- Certificate of Origin: Verifies the country of origin of the goods.
Other Purchasing Documents
- Purchase Contract: Formal agreement between the buyer and supplier outlining the terms and conditions of the purchase.
- Bid Invitation: Invitation to potential suppliers to submit offers for goods or services.
- Request for Proposal (RFP): More detailed document than an invitation to bid, requesting specific information from suppliers.
- Vendor Agreement: Long-term contract between the buyer and supplier establishing a framework for future purchases.
- Purchasing Policy: Defines the principles and guidelines that govern the purchasing process within an organization.
- Purchase Requisition (PR): Initiates the purchasing process, outlining the need for goods or services.
- Purchase Order (PO): Official document sent to the supplier to specify the details of the purchase.
- Goods Received Note (GRN): Acknowledges the receipt of goods or services against the PO.
- Invoice: Bill from the supplier for the goods or services provided.
- Payment Voucher: Authorizes the payment of the invoice and records the transaction.
External Purchasing Documents
Supplier-Generated Documents
- Quotation: Response from the supplier to a purchase requisition, providing pricing and delivery details.
- Delivery Order: Document issued by the supplier when goods are dispatched from their premises.
- Packing Slip: Lists the contents of the shipment and accompanies the goods.
- Bill of Lading: Shipping document that provides details of the cargo, carrier, destination, and other information.
Third-Party Documents
- Inspection Certificate: Certified by an independent inspector to verify the quality of goods before shipment.
- Letter of Credit (LC): Payment guarantee issued by the buyer's bank to the supplier upon receipt of specified documents.
- Certificate of Origin: Verifies the country of origin of the goods.
Other Purchasing Documents
- Purchase Contract: Formal agreement between the buyer and supplier outlining the terms and conditions of the purchase.
- Bid Invitation: Invitation to potential suppliers to submit offers for goods or services.
- Request for Proposal (RFP): More detailed document than an invitation to bid, requesting specific information from suppliers.
- Vendor Agreement: Long-term contract between the buyer and supplier establishing a framework for future purchases.
- Purchasing Policy: Defines the principles and guidelines that govern the purchasing process within an organization.
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