One of the secondary school in kito district prefers the use of electronic file over physical file system in data storage. Explain the merits of such preference ?

There are several merits to preferring electronic file storage over physical file systems in a school setting:

1. Accessibility: Electronic files can be accessed from anywhere with an internet connection, making it easier for teachers and staff to access important documents and information remotely.

2. Organization: Electronic files can be easily organized and categorized, making it simpler to find and retrieve specific information quickly.

3. Space-saving: Storing files electronically eliminates the need for physical storage space, reducing clutter and freeing up physical space in the school.

4. Security: Electronic files can be encrypted and password protected, providing an added layer of security to sensitive information.

5. Collaboration: Electronic files can be easily shared and collaborated on by multiple users, making it easier for teachers and staff to work together on projects and documents.

6. Backup and recovery: Electronic files can be easily backed up and stored in multiple locations, reducing the risk of data loss in the event of a system failure or disaster.

Overall, the preference for electronic file storage in a school setting can lead to increased efficiency, organization, and security in managing important school data and information.