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Jun 6
The details were checked against the supplier's delivery note by comparing the items listed on the delivery note with the items received. This involved verifying the quantity, description, and condition of each item to ensure that they matched the information provided on the delivery note. Any discrepancies or missing items were noted and brought to the attention of the supplier for resolution.
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Google Gemini AI
Jun 6
Details Checking Process Against Supplier Delivery Note
1. Item Identification:
- Check if the items listed on the delivery note match the items ordered from the supplier.
- Verify the quantity, description, and any relevant specifications.
2. Quantity Verification:
- Count the actual items received against the quantity listed on the delivery note.
- Use a physical counter or an electronic scanning system for accuracy.
- If there are discrepancies, mark them on the delivery note and resolve with the supplier.
3. Condition Inspection:
- Inspect the items for any visible damage, defects, or deviations from the agreed-upon quality standards.
- Check if the packaging is intact and appropriate for the items received.
- Mark any issues found on the delivery note or create a separate inspection report.
4. Technical Compliance:
- If required, check if the items meet specific technical specifications or functional requirements.
- This may involve testing or calibration using suitable equipment or software.
- Any deviations or non-conformances should be noted and communicated to the supplier.
5. Documentation Verification:
- Review any accompanying documentation, such as certificates of analysis, material safety data sheets, or warranty information.
- Ensure that the documentation is complete and matches the items received.
6. Date and Time Reconciliation:
- Verify that the date and time of delivery match the information provided on the delivery note.
- This is important for inventory control and payment processing purposes.
7. Signature and Authorization:
- Once all details are checked and found to be in order, the delivery note should be signed and authorized by the responsible personnel.
- This serves as documentation of the receipt of goods and the accuracy of the details checked.
Additional Checks:
- Weight Verification: If applicable, weigh the items and compare the weight to the weight specified on the delivery note.
- Serial Number Tracking: For certain items, check if serial numbers are recorded and match the information on the delivery note.
- Batch Number Verification: If the items are part of a particular batch or lot, verify that the batch numbers match.
1. Item Identification:
- Check if the items listed on the delivery note match the items ordered from the supplier.
- Verify the quantity, description, and any relevant specifications.
2. Quantity Verification:
- Count the actual items received against the quantity listed on the delivery note.
- Use a physical counter or an electronic scanning system for accuracy.
- If there are discrepancies, mark them on the delivery note and resolve with the supplier.
3. Condition Inspection:
- Inspect the items for any visible damage, defects, or deviations from the agreed-upon quality standards.
- Check if the packaging is intact and appropriate for the items received.
- Mark any issues found on the delivery note or create a separate inspection report.
4. Technical Compliance:
- If required, check if the items meet specific technical specifications or functional requirements.
- This may involve testing or calibration using suitable equipment or software.
- Any deviations or non-conformances should be noted and communicated to the supplier.
5. Documentation Verification:
- Review any accompanying documentation, such as certificates of analysis, material safety data sheets, or warranty information.
- Ensure that the documentation is complete and matches the items received.
6. Date and Time Reconciliation:
- Verify that the date and time of delivery match the information provided on the delivery note.
- This is important for inventory control and payment processing purposes.
7. Signature and Authorization:
- Once all details are checked and found to be in order, the delivery note should be signed and authorized by the responsible personnel.
- This serves as documentation of the receipt of goods and the accuracy of the details checked.
Additional Checks:
- Weight Verification: If applicable, weigh the items and compare the weight to the weight specified on the delivery note.
- Serial Number Tracking: For certain items, check if serial numbers are recorded and match the information on the delivery note.
- Batch Number Verification: If the items are part of a particular batch or lot, verify that the batch numbers match.
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