Give four reason why one would refer a letter than telephone to send a message?

1. Documentation: A letter provides a physical record of the message that can be referred back to in the future, whereas a telephone conversation may be easily forgotten or misunderstood.

2. Formality: Sending a letter can convey a sense of formality and importance, especially for official or professional communications.

3. Clarity: Written communication allows the sender to carefully craft their message, ensuring that it is clear and concise, without the risk of miscommunication that can occur during a phone conversation.

4. Distance: If the recipient is located far away or in a different time zone, sending a letter may be more practical and reliable than trying to coordinate a phone call.

1. Formal and Legal Documentation: Letters create a formal record of communication that can serve as evidence in legal proceedings or internal investigations.
2. Comprehensive Details: Letters allow for more detailed explanations, descriptions, and supporting documentation to be included in the message, ensuring comprehensive understanding.
3. Time for Consideration: Recipients have more time to read and digest the information in a letter, allowing them to consider their response thoughtfully.
4. Distance or International Communication: When geographical distance or international boundaries make telephone communication difficult or expensive, letters provide a convenient and reliable alternative.