Explain the typical procedure to be followed when completing a visitors register ?

1. Obtain the visitors register: The register should be easily accessible at the entrance of the building or facility where visitors are expected to sign in.

2. Provide instructions: Clearly display instructions on how visitors should fill out the register, including fields such as name, date, time of arrival, purpose of visit, and contact information.

3. Ask visitors to sign in: When a visitor arrives, ask them to sign in by filling out the required information in the register.

4. Verify identification: If necessary, ask visitors to provide identification to verify their identity before allowing them to sign in.

5. Record details: Ensure that all required fields in the register are filled out accurately by the visitor.

6. Provide a visitor badge: Once the visitor has signed in, provide them with a visitor badge or pass to wear during their visit.

7. Monitor visitor activity: Keep track of the number of visitors signing in and out throughout the day to ensure that all visitors are accounted for.

8. Secure the register: Once the visitor has signed in, ensure that the register is kept in a secure location to protect the privacy of visitor information.

9. Follow up: After the visitor has left, follow up with any necessary actions such as contacting the visitor for further information or updating records in the register.

10. Review and analyze data: Periodically review the visitor register to analyze visitor trends, identify any security concerns, and make improvements to the visitor sign-in process.