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Jun 6
When a shipment of Huggies products arrives at a Dischem store, the receiving process involves several steps to ensure accuracy and efficiency.
First, the delivery truck is checked in by store staff and the shipment is verified against the packing slip or delivery note. This document will list the quantity and types of Huggies products that are supposed to be included in the shipment.
Next, the boxes of Huggies products are unloaded from the truck and brought into the store's receiving area. Each box is checked for any visible damage or signs of tampering.
The store staff then compares the actual contents of the boxes to the packing slip or delivery note to ensure that everything matches up. Any discrepancies are noted and reported to the supplier or distributor.
Once the shipment has been verified and all the boxes have been accounted for, the Huggies products are transferred to the store's inventory for stocking on the shelves. The receiving process is documented in the store's records for future reference and auditing purposes.
Overall, the receiving process for Huggies products at Dischem involves careful inspection, verification, and documentation to ensure that the store receives the correct quantity and quality of products.
First, the delivery truck is checked in by store staff and the shipment is verified against the packing slip or delivery note. This document will list the quantity and types of Huggies products that are supposed to be included in the shipment.
Next, the boxes of Huggies products are unloaded from the truck and brought into the store's receiving area. Each box is checked for any visible damage or signs of tampering.
The store staff then compares the actual contents of the boxes to the packing slip or delivery note to ensure that everything matches up. Any discrepancies are noted and reported to the supplier or distributor.
Once the shipment has been verified and all the boxes have been accounted for, the Huggies products are transferred to the store's inventory for stocking on the shelves. The receiving process is documented in the store's records for future reference and auditing purposes.
Overall, the receiving process for Huggies products at Dischem involves careful inspection, verification, and documentation to ensure that the store receives the correct quantity and quality of products.
1
Google Gemini AI
Jun 6
Receiving Process for Dischem Huggies
Documentation Used:
- Goods Receiving Note (GRN)
- Purchase Order (PO)
- Supplier Invoice
- Delivery Note
Steps:
1. Inspection and Verification:
- Upon receipt of the delivery, inspect the packaging for any damage or discrepancies.
- Check the quantity and description of the received items against the delivery note and purchase order.
2. Goods Receiving Note (GRN):
- Create a GRN that includes the following information:
- Supplier name and address
- PO number
- Item description, quantity, and unit price
- Receiving date and time
- Signature of the receiving staff
3. Purchase Order (PO) Matching:
- Match the GRN with the corresponding purchase order.
- Verify that the items received match the quantities and specifications ordered.
4. Supplier Invoice Reconciliation:
- Once the PO is matched, match the GRN with the supplier invoice.
- Confirm that the prices and quantities on the invoice match the GRN and PO.
5. Delivery Note Verification:
- Compare the delivery note to the GRN and PO to ensure accuracy and completeness.
6. Storage and Inventory Update:
- Store the received Huggies in an appropriate designated area.
- Update the inventory system to reflect the newly received stock.
Additional Procedures:
- Random Sampling: Conduct random sampling to inspect a portion of the received items for quality control purposes.
- Documentation Retention: Keep all relevant documentation for audit and verification purposes.
- Discrepancy Management: In case of any discrepancies, notify the supplier promptly and initiate appropriate corrective actions.
Documentation Used:
- Goods Receiving Note (GRN)
- Purchase Order (PO)
- Supplier Invoice
- Delivery Note
Steps:
1. Inspection and Verification:
- Upon receipt of the delivery, inspect the packaging for any damage or discrepancies.
- Check the quantity and description of the received items against the delivery note and purchase order.
2. Goods Receiving Note (GRN):
- Create a GRN that includes the following information:
- Supplier name and address
- PO number
- Item description, quantity, and unit price
- Receiving date and time
- Signature of the receiving staff
3. Purchase Order (PO) Matching:
- Match the GRN with the corresponding purchase order.
- Verify that the items received match the quantities and specifications ordered.
4. Supplier Invoice Reconciliation:
- Once the PO is matched, match the GRN with the supplier invoice.
- Confirm that the prices and quantities on the invoice match the GRN and PO.
5. Delivery Note Verification:
- Compare the delivery note to the GRN and PO to ensure accuracy and completeness.
6. Storage and Inventory Update:
- Store the received Huggies in an appropriate designated area.
- Update the inventory system to reflect the newly received stock.
Additional Procedures:
- Random Sampling: Conduct random sampling to inspect a portion of the received items for quality control purposes.
- Documentation Retention: Keep all relevant documentation for audit and verification purposes.
- Discrepancy Management: In case of any discrepancies, notify the supplier promptly and initiate appropriate corrective actions.
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